Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom. This permanent, full-time position is responsible for supporting Geelong Grammar School in the achievement of effective and consistent end-to-end procurement processes, ensuring best practice, contemporary administration systems and procedures, while nurturing organisational and supplier relationships and securing best value pricing. Critical to this role are highly developed communication skills with a proven ability to create and deliver and customer-focused environment. About the role:The Procurement Administrator is responsible for the following tasks:Actively contributing to RFx (Request for tender/quote/proposal) processes conducted across the School through assisting in the formation, distribution and collating of documents and submissionsContributing to the contract administration of key Facilities Contracts including but not limited to waste management, pest control and sanitary receptaclesSupporting information entry to Facilities Management Software, including maintaining and updating building information databases, budgets and drawingsEnsuring project, building and asset documentation are correctly classified, stored, and updated within the "network server"Collecting data for reporting on Sustainability and procurement KPI’s and compliance e.g. ESG, School Sustainability Commitments, Modern Slavery etcEnsuring that procurement initiatives cause minimal disruption to the day-to-day operations and educational activities of the SchoolCoordinating furniture inventory across the Corio campus and supporting furniture procurement to other campuses  About you:The successful candidate for this role will be:Qualified and/or experienced in Procurement Services or Contract AdministrationProficient of technology with the ability to optimise the use of software to meet departmental needsHighly organised, with excellent organisational, negotiation, administrative and time management skills, inclusive of the ability to manage multiple tasks within specified timeframes Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.  The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website, under ‘Student Safeguarding’.  The School’s expectation is that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards, as applicable to their role.  Any queries in respect of this Framework or the School’s expectations should be directed to safeguarding@ggs.vic.edu.au.    For further details or to apply for this position please visit the Employment page on our website: www.ggs.vic.edu.au/employment.  Please submit a resume, cover letter, and document addressing the key selection criteria.  Please be aware that applications will be reviewed as they are submitted, and interviews may occur prior to the closing date.  Applications close at 10:00 am on Friday 18th July, 2025 Procurement Administrator PD AUD Geelong 3220

Procurement Administrator

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom.

 

This permanent, full-time position is responsible for supporting Geelong Grammar School in the achievement of effective and consistent end-to-end procurement processes, ensuring best practice, contemporary administration systems and procedures, while nurturing organisational and supplier relationships and securing best value pricing. Critical to this role are highly developed communication skills with a proven ability to create and deliver and customer-focused environment.

 

About the role:

The Procurement Administrator is responsible for the following tasks:

  • Actively contributing to RFx (Request for tender/quote/proposal) processes conducted across the School through assisting in the formation, distribution and collating of documents and submissions
  • Contributing to the contract administration of key Facilities Contracts including but not limited to waste management, pest control and sanitary receptacles
  • Supporting information entry to Facilities Management Software, including maintaining and updating building information databases, budgets and drawings
  • Ensuring project, building and asset documentation are correctly classified, stored, and updated within the "network server"
  • Collecting data for reporting on Sustainability and procurement KPI’s and compliance e.g. ESG, School Sustainability Commitments, Modern Slavery etc
  • Ensuring that procurement initiatives cause minimal disruption to the day-to-day operations and educational activities of the School
  • Coordinating furniture inventory across the Corio campus and supporting furniture procurement to other campuses

 

 

About you:

The successful candidate for this role will be:

  • Qualified and/or experienced in Procurement Services or Contract Administration
  • Proficient of technology with the ability to optimise the use of software to meet departmental needs
  • Highly organised, with excellent organisational, negotiation, administrative and time management skills, inclusive of the ability to manage multiple tasks within specified timeframes

 

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse. 

 

The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website, under ‘Student Safeguarding’.  The School’s expectation is that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards, as applicable to their role.  Any queries in respect of this Framework or the School’s expectations should be directed to safeguarding@ggs.vic.edu.au.   

 

For further details or to apply for this position please visit the Employment page on our website: www.ggs.vic.edu.au/employment.

 

Please submit a resume, cover letter, and document addressing the key selection criteria. 

 

Please be aware that applications will be reviewed as they are submitted, and interviews may occur prior to the closing date. 

 

Applications close at 10:00 am on Friday 18th July, 2025 

  • Posted Date 04 Jul 2025
  • Location Geelong
    VIC / Australia
  • Industry Education & Training
  • Job Type
  • Salary Not provided